Privacy Policy

Last updated: 1 November 2026

1. Who we are

Megira Aviation Academy ("we", "us") is an aviation training academy in Kigali, Rwanda. We are responsible for the personal data described in this policy, which we handle in line with Rwanda's Law No. 058/2021 of 13/10/2021 relating to the protection of personal data and privacy.

For any question about your data, email admission@megiraaviationacademy.com or use the details on our Contact page.

2. What we collect

When you apply or send an enquiry

Every application and enquiry goes through our online application form, which asks for:

• Your name, gender, date of birth, nationality, phone number, email address, city and country
• Your Rwandan national ID number (local students) or passport number (international students)
• The course you're interested in, your highest qualification, how you heard about us, and any message you write
• For international students, whether you need visa support, accommodation or airport pickup, and your arrival date and flight
• Any documents you choose to upload: your ID or passport, your certificate and a photo

You must tick the consent box before sending the form.

When you contact us directly

If you email, call or message us (for example on WhatsApp), we keep what you send us and our replies, so we can answer you and follow up.

When you visit our website

We record how the website is used, without cookies. This is explained in full in section 4.

3. How we use your data

• To review your application, contact you about it and send you quotations, invoices and admission letters
• To enrol you, run your training and keep your attendance, assessment and certificate records
• For international students, to help with your visa or study permit, accommodation and airport pickup when you ask us to
• To answer your questions and enquiries
• To understand which pages and courses interest visitors, so we can improve our website and courses
• To meet our legal obligations, for example tax and accounting records

We do not sell your personal data, and we do not use it for advertising or share it with advertisers.

4. Website visitor tracking

Our website uses a small script from our own admissions system to understand how visitors use the site. It is designed to protect your privacy:

• No cookies. The script sets no cookies. It keeps a random visit number in your browser tab's temporary storage (sessionStorage), which your browser deletes when you close the tab.
• No IP addresses stored. We never store your IP address. To count unique visitors, we turn your IP address and browser type into an anonymous code that changes every day. It can't be turned back into your IP address, and it can't be used to follow you from one day to the next.
• "Do Not Track" respected. If your browser's "Do Not Track" setting is on, the script records nothing.

For each visit, it records:

• The pages you view, their titles and the time you viewed them
• The buttons and links you click, for example Apply Now, Register Now, WhatsApp, phone, email and downloads (we record the button's wording, never anything you type)
• That a form was sent, but never what was written in it (your application itself reaches us through the application form, described in section 2)
• The page you left the website from, and how long the visit lasted
• Where you came from (for example Google, Facebook or another website), and campaign tags in the link if there were any
• Your approximate country, worked out from your device's time zone, and your device type (mobile, tablet or computer) and browser

If you apply. When you send an application during a visit, we link that visit to your application. Our admissions team can then see which pages you viewed before applying, which helps us understand what you're interested in.

Who sees it. Only authorised academy staff, such as management and marketing, see visitor tracking.

How long we keep it. Visit records are deleted automatically after 400 days.

5. Who we share your data with

• Our staff, only those who need it for admissions, training, finance or student support
• Our hosting providers, which run our website, admissions system and email for us and may use your data only to provide that service
• Visa, accommodation and pickup arrangements: only when you ask for this help, we share the details needed with the authorities or people who arrange it
• Authorities, when the law requires it

Our website loads its fonts from Google Fonts. As with any website request, Google receives your IP address when your browser downloads the fonts. Links to Instagram and other websites are covered by those websites' own privacy policies.

6. How long we keep your data

• Applications and enquiries: as long as needed to handle your application. If you study with us, we keep your student, training and certificate records for as long as they are needed to confirm your qualification and as the law requires.
• Website visits: 400 days, then they are deleted automatically.

7. How we protect your data

Your application and documents are stored in our admissions system. Only staff with a personal sign-in can open them, and each staff member sees only what their role needs. Uploaded documents are kept in private storage that can't be opened from the internet. The website and admissions system use encrypted (HTTPS) connections.

8. Your rights

Under Rwanda's data protection law, you have the right to:

• Know what personal data we hold about you and get a copy of it
• Have incorrect data corrected
• Have your data deleted, unless we have to keep it by law
• Object to, or ask us to limit, how we use your data
• Withdraw your consent at any time (this doesn't affect what we did before you withdrew it)
• Ask us to send your data to you or to another organisation

To use any of these rights, email admission@megiraaviationacademy.com. We may ask you to confirm who you are first. If you're not happy with our answer, you can complain to Rwanda's data protection supervisory authority, the National Cyber Security Authority (NCSA).

9. Age

Our courses are for applicants aged 18 and over. We don't knowingly collect applications from anyone younger.

10. Changes to this policy

We may update this policy when our services or the law change. The date at the top shows when it was last updated.